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Setup Google Apps Email On Mac Mail

After you set up your Gmail account, open the Mail application on your Mac by clicking its icon in the Dock. In the left column, under Inbox, you'll see Google listed along with Apple's own iCloud mail and any other mail accounts you've entered. Click on Google to read and reply to your Gmail.

For the latest version of Apple Mail in OS X 10.11, follow these instructions. Instructions for older versions can be found below.

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  • The email client's sign-in method might be insecure. Try signing in directly on the Gmail app. Make sure your mail app isn't set to check for new email too frequently. If your mail app checks for new messages more than once every 10 minutes, the app’s access to your account could be blocked.
  1. Open Apple Mail.
  2. Select Mail in the upper left.
  3. Select Accounts > Google.
  4. Enter your Google Mail address (NetID@umass.edu) and click Next.
  5. Sign in with your NetID and password.
  6. Select the apps you would like to use with the account. At minimum, Mail should be selected.
  7. Click Done.
  8. Close the Account screen. If configured correctly, mail should start populating the Inbox.

For Apple Mail in OS X 10.9, follow these instructions. For other older versions, there may be some variation, but the information below should serve as a guide to get you started. To identify the version of your software, look for the About link in the software's main menu or Help menu.

If you prefer video, see: Configure Google Mail in Apple Mail (YouTube Video)

  1. First, follow the steps to enable IMAP access, turn on 2-step verification, and get an application-specific password.
    Configure Google Mail for Email Software & Mobile Devices.
  2. Open Apple Mail. The Welcome to Mail window will open.
    Note: If you have configured Apple Mail on this computer before, you need to add another account to access your Google Apps Account. Go to Mail > Add Account. After the Choose a mail account to add screen opens, select Add Other Mail Account and press Continue.
  3. In the mail Add Account window:
    • In the Full Name: field, enter your name.
      Note: This will appear in the From field of your outgoing messages.
    • In the Email address field, enter your Google Apps Mail address
      (e.g., NetID@umass.edu).
    • In the Password field, enter your Application Specific Password generated by Google.
    • Click Continue. You will be told that the Account must be manually configured. Press Next. The Incoming Mail Server window will open.
  4. In the Incoming Mail Server window:
    • Next to Account Type, select IMAP.
    • In the Mail Server field, enter imap.googlemail.com
    • In the Username field, enter your Google Mail address
      (e.g., NetID@umass.edu). Your NetID might already be filled in, but make sure you add @umass.edu.
    • In the Password field, enter your Application Specific Password generated by Google. This might already be filled in.
    • Click Next. Mail will tell you that Additional account information is required. Press Next again.
    • Leave the Path Prefix field blank. Make sure that next to the Port Field, Use SSL is selected and the port number is 993. In the Authentication field, select Password from the drop down menu.
    • Press Next. The Outgoing Mail Server window will open.
  5. In the Outgoing Mail Server window:
    • In the Outgoing Mail Server field, enter smtp.googlemail.com.
    • In the username field, enter your Google Mail address, followed by @umass.edu.
      (e.g., NetID@umass.edu).
    • In the Password field, enter your Application Specific Password generated by Google.
    • Click Create. Mail will tell you that additional account information is required. Press Next.
    • Make sure that next to the Port Field, Use SSL is selected and the port number is 587. In the Authentication field, select Password from the drop down menu.
    • Click Create again.
  6. Your Google Mail should now be successfully configured and you should see your messages in your Inbox. If prompted for a password to connect to the mail server, enter your Application Specific Password and click OK.

Emailing is probably the activity we do the most on our computers. Even if you don't work on a computer during the day, you probably sit down in front of it to check your inbox at the end of the day. If the Mail app that comes with your Mac doesn't provide the features you need, you're in luck. There are dozens of great email apps in the Mac App Store. I've tested many of them and these are my favorites. Each one has a little something special that makes it unique.

Polymail

Polymail for Mac has a fantastic interface with cute buttons everywhere so you don't have to think about what to do next. It actually looks like it belongs on a mobile device, except that you click the buttons instead of tapping them.

Set Up Apple Mail With Gmail

There is a fourth section that appears whenever you select an email, which displays all of the past correspondences you've had with that particular contact or group of contacts. It's great for quickly tracking down something you've talked about in the past.

You can set up new mail with a pre-made template, send calendar invites, get notifications when someone has read your email, and schedule an email to be sent at a later time.

You can also write or respond to emails with rich text formatting. So, if you want to change the font, add bold lettering, bullet point a section, or just slap an emoji in there, it's all available right from the toolbar at the top of your new email. The only thing it's missing is Touch Bar support, which would really make this app shine.

Polymail can be used for free, but you'll need to sign up for a subscription if you want all of the awesome features that make Polymail stand out, like read notifications, send later, and messaging templates. You can add these features for as low as $10 per month. If you are a heavy email user and these features entice you, give the free trial a run to see if it's worth your money.

If you want your computer email experience to look and feel more like a mobile experience, with big, easy-to-find action buttons, Polymail is the one for you.

Spark

Apps

Spark has this 'Smart Inbox' feature that separates mail into categories: Personal, Notifications, Newsletters, Pinned, and Seen. That is, any email that is from someone in your contacts or otherwise looks like a personal email will be filtered to the top of the inbox list. Below that, in a separate section, emails that look like alerts from companies you deal with, like your gas company or Amazon, that include some kind of alert or notification. Below that, you'll see a section called 'Newsletters' which is exactly that. Below that, there are emails you've flagged or tagged as important in some way. Lastly, emails you've seen, but haven't moved to another folder.

Spark also allows you to snooze an email and come back to take care of it at a later time. This is invaluable when you regularly get emails that you need to respond to but don't have time for until the end of the day. I use it all of the time.

Setup Google Apps Email On Mac Mail Account

It also has gesture-based actions for getting to inbox zero. You can swipe to the right or left to delete, archive, pin, or, mark an email as unread.

And it has Touch Bar support, which I love.

Spark is best for people that like to have their inbox organized before they go through and move emails to new folders, address them, or delete them entirely. If that sounds appealing to you, try Spark.

Kiwi for Gmail

If you have one or more Gmail accounts, you should consider switching to Kiwi. This all-in-one triumph brings the look and feel of Gmail for the web to the desktop in the form of an app. With the service's unique Focus Filtered Inbox, you can view your messages based on Date, Importance, Unread, Attachments, and Starred. In doing so, you can prioritize your emails in real-time.

Perhaps the best reason to use Kiwi for Gmail is its G Suite integration. Thanks to the app, you now get to experience Google Docs, Sheets, and Slides, as windowed desktop applications. Kiwi is available for Mac and Windows.

Postbox

Mac

New on our list for 2020, Postbox has been designed for professionals, but anyone with more than one email account should continue using it. Available for Mac and Windows, Postbox works with any IMAP or POP account, including Gmail, iCloud, Office 365, and more.

Postbox offers one of the fastest email search engines available, which is ideally suited when you need to find files, images, and other attachments. With the app's built-in Quick Bar, you can move a message, copy a message, switch folders, tag a message, Gmail label a message, or switch folders with just a few keystrokes.

Looking for more? Postbox comes with 24 (counting) themes, and much more.

Your favorite?

What's going to be your next email client for Mac?

Updated February 2020: Guide updated to reflect price changes and more.

macOS Catalina

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Setup Google Apps Email On Mac Mail Email

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