Using these simple steps, you can easily manage mail accounts on Mac. This is a great way to access multiple accounts in one place. The mail app provided by Apple automatically adds. Google, AOL, Yahoo, etc. However, if you don’t see your account provider on the list, you can add it manually. Jan 28, 2019  Wild guess here, but, could be tied to the 'Message-ID' field in email headers. Email gets generated with a specific ID at send time, shows up in all mailboxes with the same id, Mail only shows one since already have that ID in the list (ie. It really isn't a unique email even though in multiple accounts). Jun 16, 2017  Even if you’re the only person who uses your Mac, multiple accounts can be useful: you could separate work from fun, for example, or use one account to test crazy settings without breaking your primary account. Whatever your reason, adding more accounts. Apr 10, 2017  Many of us have multiple email accounts, whether they are for personal uses or work purposes, and thus Mac users may find it helpful to add a new email account to the Mail app in Mac OS. This guide will walk through the process of adding an email account to the Mac so that it can be checked, managed, and used from the Mail app. Jan 07, 2020  The Mail app has everything you’ll need to compose and receive emails and offers many different tools and options to help you keep everything sorted and organized in your mailbox. You can add multiple email accounts into the app and you can also mark up, edit, and add attachments of any kind from within the App. Mar 25, 2019  Your Mac’s Mail app supports multiple accounts with separate inboxes, but you can’t add new accounts directly from the app’s settings. To change accounts, you’ll need to use the System Preferences. How to Add or Remove Email Accounts in Mail.

Mail User Guide

You can send a message to one or more people, or to a group email address, and show or hide their email addresses. If you have multiple email addresses, you can choose which address to send your messages from and even an address for receiving replies.

Send to individual email addresses

In the Mail app on your Mac, do one of the following:

• In an address field (such as To or Cc) of your message, type names or email addresses.

  As you type, Mail shows addresses that you previously used in Mail or that it finds in the Contacts app. If you’re connected to network servers—say at work or school—it also shows addresses found on those servers.

• Click an address field, then click the Add button that appears. Click a contact in the list, then click the email address.

Send to group email addresses

If you use groups in the Contacts app—say for a book club or cycling team—you can send messages to your groups.

1. In the Mail app on your Mac, choose Mail > Preferences, click Composing, then deselect “When sending to a group, show all member addresses.”

2. In an address field (such as To or Cc) of your message, type a group name.

   If you decide you want to use individual contacts instead of the group—maybe you want to omit a few people—click the arrow next to the group name, then choose Expand Group.

Tip: If someone in a group has multiple email addresses, you can choose which one to always use when you email the group. See Change addresses for contacts in a group.

Hide email addresses using Bcc

You can help protect the privacy of your recipients by sending your message so that recipients see “Undisclosed-recipients” in the To field, instead of each other’s email addresses.

1. In the Mail app on your Mac, make sure the Bcc (Blind carbon copy) field is shown in the message window.

   If you don’t see the field, click the Header Fields button in the toolbar of the message window, then choose Bcc Address Field.

2. Type your recipients’ addresses in the Bcc field.

   You can leave the To field blank.

Set your From email address

If you set up email aliases or use several email accounts, you can choose which address to use when you send your messages.

1. In the Mail app on your Mac, move the pointer over the From field in your message.

2. Click the pop-up menu that appears, then choose an email address.

If you want to use the same From address for all your messages, choose Mail > Preferences, click Composing, click the “Send new messages from” pop-up menu, then choose an email account. Or choose instead to have Mail automatically select the best address, based on the email address of the first recipient in your message, as well as the currently selected mailbox and message.

Set your Reply To email address

You can specify the address where you want to receive replies to your message.

1. In the Mail app on your Mac, click the Header Fields button in the toolbar of the message window.

2. Choose Reply-To Address Field, then enter the address where you want to receive replies to your message.

You can drag addresses between address fields and messages.

Some mail servers won’t send a message if even just one address is incorrect. Try to remove or correct invalid addresses, then send the message again.

You can import email addresses from other email apps into the Contacts app, to make the addresses available in Mail. See Import contacts.

Since people want to keep things organized and don’t want to mix personal with professional, they use multiple email addresses. But checking email that drops in each account separately is time-consuming and troublesome. Therefore, to help with this problem in this post, we will explain how to keep all email addresses at one place on your Mac.

In addition to this, we will also discuss how to delete email accounts that are no longer in use. For instance, if you quit a job, and you still have that account added then, how to remove it from Mail in Mac.

How to Add Email Account Manually or Automatically?

If the email account you want to add is associated with iCloud, Gmail, or Yahoo, Mail, it will automatically get added, once you provide the email address and password.

However, if you want to add an email account provided by the ISP, you’ll need to enter email account settings manually.

Step to set up an email account manually

To set up an email account manually, you need to know the following things:

• username (usually it is the email address)
• Incoming and Outgoing mail server

If you don’t have access to them you will need to contact your email provider.

POP VS IMAP

You will also need to know POP (Post Office Protocol) or IMAP (Internet Message Access Protocol) for the email account you want to add in Mail on Mac. Remember both these protocols are required to receive an email when using third-party apps like Mail.

Note: If you plan to access email on several devices like computer, phone, etc use IMAP. IMAP ensures you see the same content on all devices. However, if you just want to download and store emails on the device use POP. This is an old protocol and can be even used when you are offline.

Furthermore, POP is an email client on your PC, therefore while setting up this option make sure you checkmark the option to leave a copy of the downloaded email on the server. This way you can download the email on your mobile and can access the same on other connected devices.

How to Add an Email using Two-Factor Authentication?

2FA (Two-factor authentication) provides additional security to your online accounts. This means to access your account along with the password, you will need an access code or phone. Thereby making it difficult for hackers to access your account without your will.

If you add an account like Gmail, that offers two-factor authentication, generate an app-specific password before adding the email account to Mail. An app-specific password is a security code generated by email service to offer additional security. This means to add the account to Mail on Mac you will need this code, without which you cannot email account.

Add an Email Account to Mail on Mac

You can either use System Preferences or Mail app to add an email account result will be same.

Add an Email Account in Mail

To add email account via Mail app, follow the steps below:

1. Launch the Mail app.

2. Click Menu bar > Add Account.

3. Choose the type of email account you are adding, and follow on-screen instructions.

4. However, if you are unable to find your account type, choose Other Mail Account… > Continue.

5. Assuming you have selected Other Mail Account, you will need to enter IMAP or POP details when you receive a dialogue with “Unable to verify account name or password”.

Once additional details are provided click Sign In.

6. Upon email verification, you will be asked the app you want to use. Select the new app for a new email address and click Done.

Note: Other Account Type does not support all listed apps.

Mail App Multiple Accounts Machine

Change Account Description in Mail

All the email address added to the Mail app are displayed under Inbox. By default, your email address is displayed in the description. To change it, right-click the mail account > Edit.

Choose the mail account you want to change the description for and enter the new details.

How to Add an Email Account Via System Preferences?

Using System Preferences, you can add an account to Mail on Mac. To do so, follow the steps below:

1. Click Apple Menu > System Preferences.
2. Select Internet Accounts.
3. Choose the type of email account, and follow on-screen instructions.
4. If your account is not listed, choose Add Other Account.

How to Change Account Descriptions Via System Preferences?

By default, you see email address as a description to change it, head to System Preferences > Internet Accounts.

Select the account to rename > Details > Enter new description > OK.

Using either of the ways explained above, you can add an account. Now that we know how to add account in Mail on Mac, let’s learn how to delete an account in Mail on Mac.

How to Delete Or Deactivate an Email Account on Mac

To delete or deactivate an account follow the steps below:

Default Mail App On Mac

1. Click Apple menu > System Preferences > Internet Accounts.
2. Select the account you wish to delete and click the – sign at the bottom of the window.

This will remove the account.

How to Deactivate an Account

Rather than deleting an account if you simply want to deactivate it, Apple menu > System Preferences > Internet Accounts. Here, uncheck Mail from the right pane as you longer want to receive emails.

Using these simple steps, you can easily manage mail accounts on Mac. This is a great way to access multiple accounts in one place. The mail app provided by Apple automatically adds. Google, AOL, Yahoo, etc. However, if you don’t see your account provider on the list, you can add it manually. This means it doesn’t matter what email account you are using you can add all to the Mail app in Mac.

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